MINUTES
The Village of Evendale
Organizational Council Meeting
December 1st, 2009
The Village of Evendale Organizational Council Meeting was called to order by Mayor Apking at 8:00pm.
First item on the agenda was the "oath of office" by Christian J. Schaefer, Douglas Lohmeier and Stiney Vonderhaar for council members. Each took the oath of office and introduced their families.
Mayor Apking announced council committee and commission appointments.
Police and Fire Committee: John Ranz, Doug Lohmeier, and Bill Puthoff. Mr. Lohmeier is head of the committee.
Finance, GHF, Recreation, Service, Engineering and Recreation: Chris Schaefer, Stiney Vonderhaar and Carolyn Smiley-Robertson. Mr. Schaefer is head of the committee.
Commission assignments:
Tax Board- John Ranz
Hiring - John Ranz, Stiney Vonderhaar, Carolyn Smiley-Robertson and Don Apking
CIC- Chris Schaefer, Stiney Vonderhaar, and Carolyn Smiley-Robertson
Planning- Doug Lohmeier
Recreation- Stiney Vonderhaar
Presentation of Ordinance:
Mayor Apking presented Ordinances #09-51 ORDINANCE SELECTING UNITEDHEALTH CARE OF OHIO, INC. PLAN NO. 2LN w/ Rx 2V NONEMBEDDED AS THE HEALTH CARE PLAN FOR VILLAGE EMPLOYEES AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH UNITEDHEALTH CARE OF OHIO, INC. FOR THAT PLAN AND DECLARING AN EMERGENCY.
Discussion: Mr. Schaefer concluded that the net take home pay with this plan would go down 2-3% with the changes in contribution levels and the potential of no pay increases for 2010. He spoke with members of the HIRT committee and some members stated their concern was they were told to only look at health care options and not to look at the other changes in salary. Mr. Schaefer proposed an amendment to add section 2. to add an additional a $1000 pay raise for full time employees. Mr. Vonderhaar seconded the motion.
Mr. Puthoff felt that Mr. Schaefer is missing the history of the HIRT committee and planning process. Last year, the village contributed 100% to fund the HSA so the employees would not be affected with the full knowledge that would be contributing this year. Last, the changes in the health care program and contribution is part of the 2 year planning process and that the employees were well aware that they would be asked to contribute in 2010 and into the future.
Mr. Vonderhaar stated that he figured this proposed plan shows the village will be spending $9000 less in health care this year and the $1000 raise would cost the village $ 54,000.
Ms. Smiley-Robertson stated that the contribution levels and salary issues are not part of this ordinance. They are part of the budget process and budget ordinance. She is in agreement with Mr. Puthoff that this is part of a two year process.
Mr. Cameron addressed council and stated that tonight the ordinance is to approve the mayor to have the ability to move forward with signing a contract with United Healthcare of Ohio Mr. Snyder stated that when the budget is approved, council will be approving the budget book and the contribution levels are stated by employee.
Mr. Schaefer and Mr. Lohmeier would like to see an ordinance setting the contribution levels at the December 10th regular council meeting.
Mr. Snyder stated that you could add another section in the budget with specific wording stating contribution levels.
Mr. Vonderhaar withdrew his second. Mr. Schaefer withdrew his motion for the $1000 increase in salary
A motion to read Ordinances #09-51 ORDINANCE SELECTING UNITEDHEALTH CARE OF OHIO, INC. PLAN NO. 2LN w/ Rx 2V NONEMBEDDED AS THE HEALTH CARE PLAN FOR VILLAGE EMPLOYEES AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH UNITEDHEALTH CARE OF OHIO, INC. FOR THAT PLAN AND DECLARING AN EMERGENCY by title only was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to suspend the second and third readings of #09-51 was made by Mr. Puthoff, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. A motion to adopt #09-51 as an emergency was made by Mr. Puthoff, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. Mayor Apking declared #09-51adopted as an emergency.
A motion was made to go into executive session to discuss Resolution #09-07 was by Mr. Vonderhaar and seconded by Mr. Lohmeier and unanimously approved. Council came out of executive session at 8:45.
Mayor Apking presented Resolution # 09-07 CONFIRMING ELECTION BY MAJORITY VOTE OF VICE MAYOR AND PRESIDENT OF COUNCIL AND DECLARING AN EMERGENCY. Ms. Smiley-Robertson will by Vice-Mayor and Mr. Ranz with be President of Council. A motion to read # 09-07 by title only was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to suspend the second and third readings of # 09-07 was made by Mr. Puthoff, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt # 09-07 as an emergency was made by Ms. Smiley-Robertson, seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared # 09-07 adopted as an emergency.
A motion to adjourn was made by Mr. Vonderhaar and seconded by Mr. Ranz and unanimously approved on roll call. Meeting was adjourned at 8:50.
_______________________
Mayor
Attest:
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Village Clerk
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